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Archive for the ‘Usage Tips’ Category

Why Refilling Printer Ink Is Not As Easy As It Sounds

Friday, July 1st, 2011

Consumers were enthusiastic when, several years ago, companies began touting products that could be utilized to refill printer ink cartridges. Having to replace ink cartridges was becoming increasingly costly, and these printer ink refill kits began flying off the shelves at a record pace. These printer ink refills are indeed cost effective and can save consumers a good amount of money. By using adequate precautions and following the directions included with the kit precisely, refill of these cartridges can be successfully performed.

One of the most important aspects of refilling printer ink devices is to completely protect the area where you intend to perform the procedure against possible ink spills. Not handling ink cartridges carefully can result in a costly mess, and permanent staining of carpeting, furnishings, clothing, and computer components can occur.

Once the directions are read and the area is secured, it is advisable that you don a disposable apron and gloves while preparing for and performing the procedure. Keep the ink receiving end of the ink cartridge face up throughout the refill procedure to prevent leakage.

Cautiously get the syringe in the kit prepped with the desired color for the ink refill and then slowly begin inserting the color into the ink cartridge. If the process is performed too rapidly, the ink may overflow or permanently damage the ink cartridge. Leave the cartridge in the refill position for a few minutes to allow the ink to soak into the receptacle completely.

Once this occurs, turn the ink cartridge over carefully and ensure that it is not leaking ink out of the printer head end. This is of the utmost importance, because if a leaking ink cartridge is placed into a printer, it is likely that the internal parts of the printer will be damaged beyond repair.

To make sure that the ink refill was successful, it is advisable to run a nozzle check on the printer system and to print a test page. If this is successful and you desire to refill other ink cartridges, it is necessary to thoroughly clean the syringe components before placing a different color of ink in it.

Refilling ink cartridges can save personal users and business professionals a good deal of hard-earned money, but they’re not as simple to use as one might believe. Printer ink must be handled with great care and time-consuming preparations must be made prior to using them. There is always a chance that the refill procedure won’t go as planned, and it could damage equipment or the ink cartridge. By following the manufacturer guidelines provided with the printer ink refill kit and these simple tips, refilling ink cartridges will typically go smoothly.

Easy Tips To Conserve Printer Ink For A Large Company

Monday, October 4th, 2010

Large companies need to look at all of their operating costs in order to work efficiently. This is particularly true when it comes to IT budgets, as modern businesses often spend hundreds of thousands of dollars each year on relatively simple, commonplace technologies, including printer inks. Printer ink cartridges can quickly become a massive cost, especially for companies with dozens or even hundreds of printers. Taking a few steps to conserve printer ink is an absolute must for any company, but this is especially the case for large companies looking to properly manage their IT budgets while reducing waste.

One of the best ways to conserve printer ink is to change the default settings on every computer in a business or even on the printers themselves. Depending on the printers that a large business uses, this may be easier said than done; some printers have a “grayscale” mode that prevents any color printing unless the setting is changed. Printers may also have a draft mode, designed specifically to conserve printer ink. Regardless of whether an individual printer has these settings, every computer running a standard operating system will have them. It may cost a large business’s IT department a bit of time to change all of the default settings on every computer that doesn’t need to produce high quality color prints, but it’s a worthwhile investment. Most offices use printers for black and white documents, and these prints won’t be affected by changes in the default settings. The results will be immediately noticeable, and printer ink usage will often decrease by 30-50% (depending on the printer and the printer inks being used).

If this isn’t an option, large businesses should consider setting up special printers for standard print jobs and deluxe printers for color or high quality prints. The standard printers can be used as defaults, again reducing the overall amount of ink that’s used in the business. The higher quality printers can still be used when necessary. This has the dual effects of conserving printer ink while avoiding any reduction in an office’s printing capacity.

Buying ink online reduces the chances of a faulty cartridge, which also reduces ink usage. Every large business should also carefully look at its printer ink cartridge supplier, as this is one of the fastest ways to reduce costs. There are hundreds of companies online that sell printer inks for every type of printer in use, and looking at quotes from a few of these companies can yield instant savings. Large businesses can order ink in bulk, which reduces costs, and keeping a consistent supply of ink on hand can decrease ink investments.

Three Ways Printer Programs Manage And Alter Printer Ink Use

Wednesday, September 15th, 2010

Many printer programs provide users several options to control the amount of ink that they use for each print project. When you take advantage of these custom settings, you will find that you reduce the frequency if buying a new ink cartridge. Since you have to spend almost as much money for a replacement ink cartridge as you would spend for a new ink jet printer, saving ink is a very helpful way to reduce your printing budget. Taking advantage of the printer programs for ink settings will also make your printing projects look more professional and polished.

The most powerful way to make sure you use all of the ink that you can from an ink cartridge is to change the paper type for each different printing project that you create. Printer programs are designed to allow different amounts of ink to be used for each type of paper that is listed in the program. Glossy paper needs to use more ink than matte paper. If you are using normal copy paper, it is important to make sure the printer settings are correct because the wrong settings will cause the printer to put too much ink on the page and make a runny mess. Since ink jet printers use wet ink, when too much ink is used for the paper that you are printing on, it can cause the paper to become too saturated and warp.

Many printer programs will also allow you to set the print quality for each print job. When you are printing normal black and white documents, you can set the print quality to the lowest setting without sacrificing any print quality. If you only set your printer to higher settings for color copies or finished products that need to be high quality, you will save quite a lot of ink that you did not need to use in the first place. Explore the print quality settings and choose the right one for each print job that you complete.

Printer program settings can also help you preserve your ink cartridge by choosing to print color projects in black and white when you are not ready for the final. Many projects need to be printed as test copies before the real final project is printed for distribution. If you set the printer for black and white, you will save all of the color ink for printing the final project. There is no reason to use color until you are sure that the document is ready for the final copy to be printed. It is less expensive to replace the black cartridge than several color cartridges.

Software Options To Control The Amount Of Printer Ink Used

Wednesday, September 15th, 2010

Printer ink is expensive. It’s meant by the manufacturers to be their biggest profit center, and it can be the most expensive link in an office’s (whether home or business) computer printing chain. Ounce for ounce, inkjet printer ink is more expensive than the world’s finest perfumes or most valuable vintages (some calculations put the cost at $8,000 per gallon or more), and yet inkjet printer ink is squandered daily in massive amounts in every computer printing scenario. Yet, while just printing fewer pages would be the easiest and most efficient way to save on ink usage and expenditures, for situations where printing must occur there are numerous software options to be had. From every point from shareware to commercial capability, there are ways to effectively lower the use and cost of printer ink.

In the vein of actually printing less output, printing web pages presents opportunities to save on printer ink. Most web pages are filled with useless (to the final document) images, sidebars, advertisements, etc., that waste ink when printing them. The software options to correct this include an HP add-on for Internet Explorer (free) that allows the user to pick which parts of the page will be printed. The user selects blocks of texts that are put in a clip bin and combined to form the final print job. It’s only for IE, but Firefox can take advantage of the Aardvark Extension, which works in reverse-the user selects which parts of the Web page won’t be printed, and they are eliminated from the final job.

When it comes to actually programming the printer to use less ink, there are a range of options, from software that’s bundled in other software to stand-alone applications, all designed to lessen ink usage. For instance, software apps give the user several options, from “Draft Mode,” which prints the job very fast and uses less ink (thus giving a lower quality print, but not wasting ink on preliminary prints), to others “Print Selection” option, to the use of Grayscale or Black and White modes to eliminate unnecessary use of color ink when printing text.

A stand-alone application for PC’s only is Ink Saver, which uses proprietary algorithms to calculate the optimum usage of ink for a particular job. It allows high-quality prints (unlike Draft Mode) at the same time it reduces ink usage by up to 300%. Other manufacturers sell software that eliminates duplicated pixels between the printer and the computer screen, as well as giving reports on ink usage in various modes. Software for small offices is also offered to businesses using 500 computers or more, utilizing centralized optimization routines.

What is the best way to store printer ink?

Thursday, March 18th, 2010

Most people like to get the most out of every purchase made, particularly in today’s environment. Every penny counts, and since ink cartridges cost money, it makes sense to maximize their usefulness. Fortunately, there are simple, practical ways to extend the life of printer ink. One of the easiest ways to achieve this is by storing printer ink properly.

The life of a printer ink cartridge can vary from a few months to as much as a couple of years. Because new cartridges typically don’t have print heads, they have an average shelf life of two years. No print heads means there are no small holes that can become clogged, so the ink remains in the main chamber and is less likely to dry out. New cartridges are also usually protected from possible air damage by being vacuum sealed or sealed in plastic. Remanufactured cartridges, on the other hand, usually have print heads and are more susceptible to clogging and drying out. The shelf life on these remanufactured products is typically about one year. For either type of cartridge, there are simple storage rules that can help prolong the life of the ink. First, cartridges should be stored in the original packaging for the most protection. A broken seal on the original packaging can allow air to enter and start to dry out the ink. Second, never store them in direct sunlight; the heat and light will negatively affect the ink and will shorten the life of the cartridge. Instead, ink should be stored in a dark, dry location at a temperature between 40 and 85 degrees Fahrenheit. Third, cartridges should be stored in an upright position to ensure that the ink flow will remain unobstructed. 

Sometimes it’s necessary to remove a cartridge from a computer and store it for later use. In these cases, it is even more important to follow a basic procedure to ensure that the cartridge doesn’t become frozen with plenty of ink left inside. The first step is to place the used cartridge in a small, zipper-sealed plastic bag. Secondly, place a damp sponge or towel in the bag; be sure that there’s no excess water, but that the sponge or towel is damp. The last step is to store the sealed bag in a dark, cook place until ready for continued use. These steps should prevent the ink from drying out for a reasonable amount of time.

Ink can vary according to cost, printer ink brands, and other factors, but one rule remains constant: the fresher the ink, the better it will perform. That is why it is vital that printer ink be stored properly.

How refilling a printer ink cartridge affects your printer

Thursday, March 18th, 2010

Every office needs a printer, be it in inkjet, laser, or thermal form. Having a printer that can produce documents both quickly and accurately is essential to the functioning of any business, large or small. While the initial cost of most printers is quite reasonable, continued replacement of their printer ink and printer ink cartridges as they are used up, can be extremely expensive. Most OEMs such as Xerox, HP and Dell will offer bulk discounts for their ink, and guarantee that it will work with any of their products. Many of these suppliers also assert that their ink will work cross-brand if a company needs it to.

While buying OEM is certainly a viable option for a company, it can also be a money sink. Some companies have chosen to opt for another method – refilling printer ink cartridges. This has become a common practice, and can be done both online and by local vendors. Typically, these companies will also sell remanufactured ink cartridges, which contain a very similar blend of ink to the OEM versions, and are also constructed in a nearly identical way. When an OEM cartridge is taken to be refilled, the ink used will be almost a match with the original, but never quite the same, as all ink producers have their own special formula.

Most ink refillers and after-market retailers will offer guarantees that their product will work with your existing printer setup, and this is by-and-large the case. Issues can arise, however, if the ink cartridge fails or if there is a jam of some kind in the printer. Most printers will carry a warranty that states it is void if anything except OEM parts are used, and this includes printer ink. While it is unlikely that the ink itself could cause a malfunction in the printer, the manufacturing company will be under no obligation to fix the printer if they become aware that a refilled or after-market cartridge was used.

While most businesses will experience no problems with refilled ink, it is a cost/benefit situation. If all of the printers in the office were to suffer a malfunction, having them all with voided warranties could be very costly. By contrast, continuing to pay for OEM ink can add up very quickly, almost to the point where replacing the printers would be of a similar price. While after-market printer cartridge makers offer guarantees of compatibility, there is little a business can do to use these. The supplier would likely furnish a new cartridge but would not fix or replace the printer. Although refilled ink cartridges are a faster and cheaper method, they carry with them their own risks.

What is the Proper Maintenance for a Printer and Common Mistakes

Thursday, March 11th, 2010

For most people, a computer printer is a fairly big purchase. Modern printers can cost hundreds of dollars, which is why good maintenance is absolutely crucial to get the most mileage out of the device. The good news is that maintaining any sort of printing device isn’t too difficult–you simply need to read your manual and follow some simple instructions. However, many computer users commit some minor printer mistakes that can drastically diminish the potential lives of their expensive new printers, so it’s well worth recognizing some of these mistakes and taking steps to avoid them.

The most common mistake that computer users make is fairly simple: they simply don’t use their printer ink. The longer that a printer ink cartridge sits without being used, the better the chances that the ink will dry up or pool in the print heads, which can create a clog. This leads to messy prints and wasted ink (as clogged print heads can be easily mistaken for a low-ink cartridge), and it’s even worse if you use ink cartridges that don’t have built in print heads, because you could permanently damage your device. You should always try to print at least a few sheets a week, as this will keep ink fresh and help to avoid any clogs. If you do have a clogged ink cartridge, you can often fix it by taking it out of your printer, reversing its direction, and letting it sit for a few minutes.

Computer printers are mechanical devices, and like any other mechanical devices, they can be worn down over time, so you should also remember to print a bit conservatively. Always use the “print preview” option when printing documents, and if you’re printing something off of the Internet, copy and paste it into a word processor before printing to save paper and ink and put less strain on your device. You should also try to give your machine breaks when printing especially large documents, as your printer can overheat if it’s not designed to print hundreds of pages at a single time. You can easily do this by printing only about twenty pages a time, and leaving about ten to twenty minutes between sections of the large document to allow the device to cool down.

Keeping your printer running smoothly is fairly easy, but it’s important to read the documentation that came with it and use a bit of common sense. You’ll save money on printer ink and on new printers by avoiding some of these common mistakes, and you’ll run into those frustrating printing issues much less frequently.

Top 5 Tips for Conserving Printer Ink

Tuesday, March 2nd, 2010

Replacing ink in laser jets and inkjet printers can be costly but there are ways to conserve the ink. Sometimes replacing printer ink cartridges costs more than purchasing an inexpensive printer. If you waste a significant amount of ink when you are printing your documents, you will have to replace your printer ink cartridges more often, so you will spend more money. These tips will help you reduce your expenses.

If you want to conserve your printer ink, you should use the economy or draft mode. This will keep you from wasting your ink but you will have a lighter copy. If you are printing out a draft or something simple, you should use this mode. In addition, if you are printing in the economy mode, the ink will dry quickly and you will be able to print the document faster. In addition, you should avoid printing photos if you want to conserve your printer ink cartridge. Photo printing drains the printer ink cartridge significantly, so avoid it if you want to reduce your household expenses.

You should keep your printer turned off when you are not using it. Many inkjet printers clean themselves automatically even if they are not being used. When they clean themselves, they consume ink, so don’t leave your printer on for long periods of time. Furthermore, if you want to conserve printer ink, you should make use of the print preview function. Print preview is available in most operating systems and it will let you review your document before you print it. You can avoid making a mistake when you print a document by making sure it looks fine in print preview. If you make a mistake, you can correct it before you print the page. This is an easy way to conserve ink inside a printer ink cartridge. It only takes a few seconds to review a document.

Last but not least, you should utilize the black only mode if you want to conserve printer ink. If you have a printer that contains color and black printer ink cartridges, you should select the black only mode when you are printing informal documents, notes, rough drafts, or white and black documents. Keep in mind that you should not replace your printer ink cartridges immediately when you get a warning that your printer is low on ink. When you get the warning, there is still some ink left in the cartridge. If you want to save more ink, you can remove the printer ink cartridge and sway it gently from side-to-side. That way, you will be able to print more documents with the same ink cartridge. Replacing ink in laser and inkjet printers can be a hassle and expensive for some people, but if you follow these tips your printer ink cartridges will last you a very long time.

3 Tips for Making Sure you Do Not Use Excessive Printer Ink While Printing

Tuesday, March 2nd, 2010

Whether your printer takes 2 or 4 color print ink cartridges, many users will agree that they often spend more money on printer ink than they spent on the printer itself. Some even spend more money on printer ink within the first year of owning their printer. If you’re lucky enough to find a printer ink cartridge refill kit in this day, then I hope you have a steady hand, lots of patience and several old newspapers with little value. These can be tricky to use and some users complain that despite the reasonable price, refill kits don’t bring quality results when printing high-resolution images. If you work at home or for an outside company, here are a few things that will definitely extend the life of your printer ink cartridge.

Become familiar with your printer properties. This can be done by going into the Control Panel feature on the Start page. Go to Printers and Faxes and click on the printer icon that you are using. Then click on File and move your cursor down to Properties and click. Most printers have features that let you manually control the amount of ink to be used each time you print. ‘General’ or ‘Normal’ are set by the manufacturer as a default resolution of 600 dpi (dots per inch). Realize that more printer ink will be used when the printer is set to Photo or Image Quality, which brings a resolution of about 1200 dpi.
Determine what really needs to be printed. If you have say, a report or photo that will most likely require tweaking or heavy editing, then it is not necessary to print every change that is made. Especially in the case where the final approval may come from someone else before it can go to final print. If you’re not certain as to whether a document is ready to be printed or not, then it is best to save it to your desktop so that it is accessible at all times. 

Set your printer to a default setting that uses the least amount of ink. This feature is usually called ‘Fast Print”, ‘Draft’ or ‘Economy/Economical’. The dpi is around 300 and normally prints black text and objects as medium to dark grey. This is an excellent method for someone who either does a lot of printing, needs to print a lengthy document that is for their own personal use or prints documents that undergo constant editing before final presentation. Another advantage to having this default is that it takes less time to print a document.

Easy Methods of Conserving Printer Ink in a Business Environment

Tuesday, March 2nd, 2010

In a business environment, the ultimate goal is to make more money than is spent. Every cent matters and it’s important to conserve resources wherever possible. Printing expenditures are a necessary cost of doing business, but there are many ways to keep printing costs at a minimum. One way to ensure that printing costs are contained is to conserve printer ink.

Businesses can control printing costs – more specifically, the amount of money spent on printer ink cartridges – by addressing various printing mistakes that many companies make. For example, businesses often neglect to evaluate the need to actually print documents. Corporate guidelines for printing documents can assist employees in making printing decisions and, ultimately, conserving ink. The guidelines can provide guidance for common situations that employees may encounter, as well as options for less common circumstances. For example, when documents must be printed, there are ways to do so using a minimal amount of ink. Large graphics or pages of a document that do not contain relevant information do not have to be printed. Printer options can often be changed so that the “draft output” option is used, or so that a lower graphic resolution is employed in order to use less ink while maintaining quality prints. The “print preview” option can also be used to proofread and review documents and make changes before finally printing them. All of these options allow businesses to print when necessary, but to also conserve resources and extend the life of each printer ink cartridge purchased.

Another method of conserving printer ink in a business environment is to opt not to print documents in some cases. For instance, notices, announcements, and other information that needs to be distributed widely can be e-mailed to all employees. Similarly, documents can be exchanged and viewed from a distance using shared drives on the company network, or in person using portable storage devices such as memory sticks or rewriteable disks. In order to share electronic documents easily across different platforms, files can be printed to portable document format (PDF). As the name implies, PDF files can be exchanged and viewed freely via e-mail, company networks, etc. In addition to the ease of using PDF files, another benefit is that utilities that convert files to PDF and that read PDF files are widely available, and many of them are free of charge.

Conserving printer ink in a business environment can be simple and relatively inexpensive. All it takes is a few simple changes for business to save ink and save money at the same time.

Logos and brand names of manufacturers such as HP, Canon, Epson, Xerox, Samsung, Apple, Brother, Dell, IBM and others are registered trademarks of their respective owners. All references to brands are solely made for the purpose of illustrating compatibility of toner and ink cartridges. Their use on does not imply endorsement or association by respective owners.