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Tips For Printing Large Jobs On An Office Printer

2012-06-19

Office printers are built to handle heavy loads, but even so, an especially large print job--or several large print jobs in quick succession--can waste office printer ink and even cause permanent damage to the mechanical components of a printer. Many printer users only discover this after attempting a large print job, and some offices go through several expensive printers each year as a result. Fortunately, printer users can avoid wasting inkjet cartridges or causing any sort of physical damage by using some common sense when setting up and handling these large print jobs.

Printer users should make sure that their print settings are appropriate for the printing job. If an individual is printing off several hundred graphs for a company conference, he or she might need color to show a greater difference between different sections of the graph, but most printer users can just as easily use black ink. As color inkjet cartridges are much more expensive than black cartridges, this saves a tremendous amount of money. Printer users should also use draft printing whenever possible. Draft printing uses much less ink by making fewer passes over the paper, greatly extending the life of each office printer ink cartridge. Many offices set up draft print settings and greyscale printing as the default for office printers to avoid this type of waste.

To protect the mechanical components of a printer, jobs should be broken up into several sections. Some modern printers have pause buttons, which are extremely useful for large print jobs. Any time that the printer gets warm to the touch, users should pause the job for an hour or so to allow the mechanical components time to cool off. Otherwise, important lubricants can evaporate and metal components can melt. Printers have an established per-month load, which is usually listed in each printer's manual. Individuals should avoid exceeding this capacity, as this can cause permanent damage. For extremely large print jobs, many offices can save money by outsourcing the jobs to professional printing companies.

Finally, office managers should make sure that their printers are using the right inks. Modern print inks have lubricants which keep the print heads working properly, especially during long print jobs. Office managers should look online for a printer ink specialist to keep costs down and use a cartridge that is specifically designed for the office printer. Printer ink refill kits are a great option and can cut the costs of large print jobs, but the most important thing to remember is that ink cartridge model numbers need to match to the letter and number. Otherwise, the cartridge will not provide sufficient lubrication and the printer can take on damage.

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