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Setting A Budget For Office Inkjet Cartridges

2012-04-04

There are many items that people forget to put on their budgets. These items are not usually the big ticket items that people think about when they set budgets - like the cost of travel, real estate or communication - but they are small costs, like pencils, paper clips and office printer ink. Individuals who run an office can quickly forget to add printer ink to the budget, but when funds have not been allocated for the ink's purchase and the office runs out, it can quickly end in turmoil. What this means is that individuals must run out to the nearest office supply store and purchase printer ink inkjet cartridges at a cost much greater than the cost of purchasing the ink online. However, there is a way to ensure that an office never runs out of printer ink, and that is putting printer ink on the budget.

The first step to putting printer ink on the budget is to consider how much is already being spent on printer ink. Individuals should monitor their offices' printer ink expenditures for a week or a month and get an idea of the total amount paid for printer ink during that time period. After the assessment is made, individuals should consider whether they can actually lower that budget. This requires more research. In this case, individuals from the office must go online and do a search for inkjet cartridges. They must determine if there is any site where they can buy their cartridges for less money. In most cases, a website does exist with that option.

What must happen next requires a little math. Individuals must take the new inkjet cartridges price and multiply it by the quantity that was used in the first step. This creates the new budget. However, there are a lot of ways that this can go wrong. Individuals must remember to add in all hidden fees to the new cost, including shipping charges and any taxes of membership fees. However, after this information is in, the office printer ink budget is set.

Still, some offices may want to lower that budget. This can be done, but it requires even more research, as companies must find stores that sell the office printer ink they need at the price they would like to pay. After repeating the steps above, a new budget can be set. However, it is in an office's interest to stick with the same company once they find one that works for them. If they do, they can be confident they will be charged the same amount every month and week. They can also be confident that they will get ink.

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