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How To Properly Store Printer Ink In An Office Environment


Proper printer ink storage will ensure that your business has the necessary supplies on hand when needed. The life span of printer ink can be achieved and even extended if you follow a few simple steps. This is especially true with discount printer ink which may not have been packaged according to the original printer's specifications.

Ink packaging should be examined first before storing. Most manufacturers will vacuum seal ink packages. If the original packaging has no defects, store printer ink as such. In addition, opened containers allow air to enter and dry out the product. If printer ink comes in large containers that require a small portion to be used at a time, ensure that these containers are tightly sealed when returned to storage. Keep in mind that continued opening of a package or container can introduce the possibility of tearing or damage. If any seals or packaging appear to be broken, ink should be transferred to a different container immediately. Use a tightly sealed package if this occurs. Then properly mark the container with the contents and date.

Temperature can also reduce the life span of printer ink. Discount printer ink is particularly susceptible to temperatures that are out of range from vendor specifications. Examine labels and post the maximum temperature allowance on shelving to help remind warehouse personnel. Installing a thermometer in the printer ink storage facility can also aid in monitoring temperature readings near the product. Cool temperatures typically in the 50 to 60 degree range, Fahrenheit, are best for most printer ink types. Businesses that purchase and store large quantities of printer ink should also consider a refrigerator or cooler unit to ensure desired temperature settings are maintained. Backup generators are also employed in regions where temperatures are typically high.

Ink storage facilities should be kept dark and avoid sunlight. Ultraviolet light will penetrate most packaging causing ink to dry. Cover windows when possible and avoid the use of see-thru containers when storing ink.

How containers are positioned on shelving also plays a part in proper printer ink storage. Boxed containers should be stored upright on shelving. Avoid stacking to reduce the possibility of a package collapsing causing spillage or other damage. Allow air to flow between bulk liquid ink containers. Large jugs and other containers can also be turned occasionally to avoid drying and settling.

Printer ink can be a costly expenditure for most businesses and printing is necessary for day to day operations. Establishing proper printer ink storage and maintenance procedures enable businesses to protect their printer ink investment and ensure printer ink supplies are always ready and available.

Logos and brand names of manufacturers such as HP, Canon, Epson, Xerox, Samsung, Apple, Brother, Dell, IBM and others are registered trademarks of their respective owners. All references to brands are solely made for the purpose of illustrating compatibility of toner and ink cartridges. Their use on does not imply endorsement or association by respective owners.