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How To Limit Printer Ink Budgets For Large Companies

2011-03-03

Large companies have traditionally spent a large amount of money on everything related to printers and ink, including fax machines. The reason for this is that large companies tend to print a lot because of varying reasons - some companies more than others. Businesses that focus on marketing and advertising both online and offline, use up a lot of the printer ink that is needed to do their job. On the same note, large companies have a large printer ink budget to accommodate the massive printing jobs that need to be done. That means that a lot of money is spent each and every year on printer ink - something that is not inexpensive in the least. Printer ink is actually more expensive than the printers themselves. However, there are ways to limit a printer ink budget, even for large companies.

One the ways a company can limit their printer ink budget is by cutting back on the amount of printing that needs to be done. Oftentimes, employees will abuse the office printer, printing for personal reasons. It happens in every office where an employee decides to print personal documents just because it's convenient. Or it may also be that certain employees don't have home printers to be able to use at their convenience, and use the home printer instead. Some employees also have side businesses or hobbies that require a lot of printing.

For that reason, it's important to track all printing going through company printers. If this requires constant monitoring of the amount of documents being printed or what exactly gets printed. There is also equipment that can be installed or implemented in order to track and monitor all printing jobs. Some equipment can even require an employee to enter a code in order to be able to get in and print. These monitors can also print out reports that tell you exactly what has been printed, when, and from which employees.

Another way to limit a printer ink budget is by buying printer ink in bulk. Although it seems like buying in bulk would be expensive, that is really only in the beginning. When a company buys printer ink in bulk, printer ink manufacturers will usually sell it at a discount, which saves you money in the long term. That means that less money is spent throughout the year. Otherwise, a company needs to purchase ink each and every time the ink runs out. What this results in is more money spent on taxes, shipping, and everything else entailed in purchasing ink.

There are many more ways to save money on printer ink for large companies; these are just a few of those ways.

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