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Choosing A Multifunction Printer For An Office


Offices might look for new multifunction printers if they find themselves spending too much for printer ink toner due to expensive ink cartridges or if a company expands to the point where it needs a new printer that can handle printing and scanning functions. There are a few things to keep in mind when buying a multifunction printer for any office.

Print load is an extremely important factor to consider when choosing an office printer. Most printers have ratings for the number of pages they can print per hour and the number of pages they can print per month. Highly capable office printers might have a rated per month page load of around 100,000 pages, although this will depend on the printer's imaging capabilities. Black and white printers can typically handle larger jobs than color printers, as monochromatic devices use simplified hardware to limit mechanical issues. Buyers who need a good multifunction printer that can handle an entire office's printing and copying needs might consider a black and white printer, but buyers needing scanning or color copying capabilities will probably need to choose a unit that supports color. In either case, it is important to pay attention to both print counts and to choose a reliable printer with higher numbers than the office's monthly print needs.

Office printers usually do not need high resolutions or advanced editing features. Rather than looking for these types of features, buyers should consider printer ink costs and cartridge yield. To do this effectively, buyers will need to do some simple math. By dividing the total page yield of each cartridge - which is usually listed on the cartridge's packaging - by the cost of a new printer ink cartridge, buyers can figure out the cost per print of each unit. This makes it easier to choose an affordable printer that will keep an office's costs down. However, it is important to remember that while some brands may have more expensive ink cartridges, generic printer ink toner can cut down on ink costs significantly. Buyers should consider generic ink, refill kits and other options to get the lowest possible print costs.

Buyers should also read user reviews before choosing multifunction printers, as this is the most surefire way to find out about any dependability issues. When buying an office printer, it is also a good idea to find out about any manufacturer warranties, as a warranty can make a big difference for an office with serious printing needs. Buyers should always measure their offices' monthly printing habits before looking for a printer to find an affordable but durable printer that can handle all of the office's needs.

Logos and brand names of manufacturers such as HP, Canon, Epson, Xerox, Samsung, Apple, Brother, Dell, IBM and others are registered trademarks of their respective owners. All references to brands are solely made for the purpose of illustrating compatibility of toner and ink cartridges. Their use on does not imply endorsement or association by respective owners.